Executive Assistant

Whop

Whop

Administration
Brooklyn, NY, USA
Posted on Thursday, June 27, 2024

About Whop

Whop is on a mission to create a new paradigm of the internet – where connection, consumption, creation and commerce can happen all in one place. People come to Whop every month, from nearly every country, to learn new things, meet new people, and elevate their daily lives.

Less than 3 years into our existence, we have enabled tens of thousands of creators to earn nearly $400M by selling access to increasingly diverse digital offerings. Our apps infrastructure allows anyone to build a digital experience, and our marketplace offers creators a sleek storefront that can accept payments, seamlessly deliver digital products, and attract new customers.

We envision a future in which everyone is an internet entrepreneur. Join us in making that future a reality.

About the role

Title: Executive Assistant

✅ Salary: $125,000 - $150,000, and a competitive equity package

❤️ Unlimited PTO, Health, Vision, and Dental coverage

📍 Brooklyn, NY: You’ll work in our beautiful office building in front of Domino Park, facing the East River.

🥙 In office daily $20 lunch, $25 dinner Uber credits

💪 In office state-of-the-art gym access in our beautiful office building

🚲 Annual Citi Bike membership

What does the role look like?

We are seeking an Executive Assistant who thrives in a fast-paced environment and can seamlessly manage the day-to-day operations for our Co-Founder. This role requires exceptional organizational skills, impeccable communication abilities, quick response time, and the flexibility to handle a variety of tasks with efficiency and grace. The Executive Admin is a high-impact role and Whop is a high-growth startup: You will have the ability to make a meaningful impact and contribute to Whop’s rapid growth and success.

Your first 90 days will look like the following:

  • Within 30 days, you will be managing calendars, coordinating meetings, and taking organized notes
  • Within 60 days, you will be prioritizing requests and acting as the primary point of contact for internal and external communications
  • Within 90 days, you will proactively schedule meetings and come up with agendas and action items

Who you are

This position requires availability beyond standard business hours. We appreciate your flexibility and understanding of the demanding nature of this role, and look forward to welcoming a dedicated and talented Executive Assistant to our team.

  • A natural problem solver who thrives in ambiguity and takes a proactive approach to finding solutions. Adaptable, flexible, and comfortable with navigating change and uncertainty.
  • Ability to independently lead projects and initiatives start to finish, working cross functionally with other sales and operational leaders to problem solve, coordinate and execute on strategic priorities
  • Exceptional time management and organizational skills
  • Comfortable with receiving and taking action on feedback, using it as a foundation for growth and continuous improvement.
  • Proven experience in strategic sales or operational role, preferably in a fast-paced, growth-oriented start-up environment.
  • A strong work ethic, professionalism, integrity, trustworthiness, commitment, and business maturity.

What you will be doing

  • Calendar Management: Coordinate and manage complex schedules for the Co-Founder, including arranging meetings internally and externally, appointments, and travel itineraries across multiple time zones.
  • Email Management Manage and organize email communications efficiently.
  • Communication Liaison: Act as the primary point of contact for internal and external communications directed to the Co-Founder, ensuring timely responses and maintaining professionalism in all interactions.
  • Logistical Support: Handle logistics for meetings, events, and reservations, including flight and hotel bookings.
  • Documentation and Follow-Up: Prepare agendas, take meeting minutes, and follow up on action items to ensure deadlines are met.
  • Documentation and Follow-Up: Prepare agendas and follow up on action items.
  • Information Management: Maintain confidential files and records and organize documents such as presentations, reports, and correspondence.
  • Adaptability and Availability: Be available and responsive around the clock to handle urgent matters and last-minute changes, demonstrating a commitment to supporting the Co-Founder in their 24/7 role.

Qualifications

  • Experience: Minimum of 3 years in an Executive Assistant or similar role, preferably in a startup or high-growth and fast-paced environment.
  • Communication Skills: Exceptional verbal and written communication skills, with a keen ability to interact professionally with diverse stakeholders.
  • Organizational Skills: Strong attention to detail and the ability to prioritize tasks efficiently in a fast-paced setting.
  • Tech-Savvy: Proficiency in productivity tools such as Google Workspace, Keynote, etc.
  • Startup Enthusiast: You are fully committed to the startup lifestyle, embracing the hustle, lifestyle, and pace that comes with it.
  • Discretion and Integrity: High level of integrity and ability to handle confidential information with discretion.
  • Emotional Stability: Exhibits confidence, emotional stability, and maintains a calm demeanor under stress.
  • Resilience: Thick-skinned with the ability to remain calm under pressure, adapt to changing priorities, and solve problems independently.
  • Availability: Willingness to work flexible hours and be on call as needed to support the dynamic needs of the Co-Founder.

We look forward to hearing from you!

At Whop, we’re looking for people who are resourceful, competitive, and gritty. You’re encouraged to apply even if your experience doesn’t precisely match the job description. We welcome those who are passionate about their craft and want to work hard to build a world-class product with us that will enable anyone and everyone to become an internet entrepreneur.

Find out more about us here <- this is Whop's whop you'll find more links about us as well as have a chance to play around with the platform.