Payroll & Stock Admin Lead

ClassDojo

ClassDojo

Accounting & Finance
San Francisco, CA, USA · Remote
Posted on Tuesday, May 14, 2024

ClassDojo's goal is to give every child on Earth an education they love.

We started by building a powerful network for communication. ClassDojo’s flagship app is the #1 communication app connecting K-8 teachers, children, and families globally. Teachers use it to share what’s happening throughout the day through photos, videos, and messages that make parents feel like they’re there. It’s actively used in over 95% of US schools, reaching over 50 million children in 180 countries, with a team of just around 200 people [1]. We are now beginning to use this network to give kids the best learning experiences in the world, far beyond those a standard school can provide.

We hire for talent density. Our team comprises the most talented, entrepreneurial, and innovative teammates from around the world, with experience in education and large scale consumer internet companies, including Instagram, Netflix, Dropbox, Stripe, Uber, Y Combinator, and more. We’re building a company where the most talented people want to work. We believe you’ll do the best work of your life here—and you’ll pioneer the future of education, too.

What you’ll do:

Payroll Administration

  • Oversee global payroll, including semi-monthly payroll for US and Canada FTEs, bi-weekly pay for contractors, and payroll for international team members
  • Subject matter expert in payroll-related items, including various earnings codes, deductions, withholdings, taxation, and employee mobility; ensure compliance with federal, state, local, and international tax laws, benefits, exempt and payroll reporting
  • Develop and maintain payroll policies, calendars, controls, and process documentation
  • Own accounting journal entries and reconciliations for payroll and related transactions/accounts
  • Partner closely with the People Team to ensure all employee changes are implemented accurately and efficiently; respond to payroll-related inquiries from employees in a timely and professional manner
  • Manage the relationship with third party payroll/HRIS provider and consistently strive for ways to improve the payroll process and drive system automation
  • Support ad hoc projects including financial statement audit, 401(k) audit, workers comp audit, insurance renewals, etc. Perform other duties and ad hoc requests as needed

Equity Administration

  • Manage processing of equity transactions including option exercises and proper tax withholding
  • Collaborate with the People and Legal teams on maintaining accuracy of quarterly equity grant schedules and ensuring ongoing compliance with all regulatory requirements and disclosures
  • Host equity trainings and office hours for employees on an as needed basis
  • Take a leadership role in company-wide strategic initiatives such as fundraising events, tender offers, M&A, or changes in equity compensation (e.g. change in grant type or new features)

You will be a match if:

  • 7+ years of experience, including 3+ years leading payroll function and a high-growth company
  • 3+ years experience with equity administration and passion for taking on more responsibilities in this area
  • Bachelor’s degree in Accounting, Finance or related field of study
  • Subject matter expert in payroll-related items including legislation, regulations, payroll taxes, earnings codes, deductions, and withholdings
  • Strong experience with payroll accounting, including month-end journal entries and reconciliations and troubleshooting reconciling items when they arrive
  • Strong written and verbal communication skills and relationship building skills
  • Proven track record of scaling the payroll function through implementation of new payroll systems and/or significant process improvement
  • Meticulous attention to detail and excellent Microsoft Excel skills
  • Strategic thinker who is able to make and articulate data-driven decisions, such as when to hire additional resources or to implement new systems and processes to build for scale

Nice to have:

  • Experience with NetSuite and/or Rippling
  • Experience building a scalable process for paying a high volume of independent contractors
  • Deep experience leading equity administration, including support of corporate initiatives such as fundraising, tender offers, or M&A
  • CPP and/or CEP designation a plus

[1] Some more context:

(If you are on LinkedIn, you will not be able to access the hyperlinks below. Once you click apply, you will be directed to our career website (if you are not on there already) and will be able to access the hyperlinks)

- ClassDojo's $125m Series D (Forbes) and Sam’s note about it.

- ClassDojo is one of Y Combinator’s Top 100 companies

- ClassDojo's Second Act Comes with First Profits (TechCrunch) and Sam's note about it.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. In accordance with the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are happy to accommodate any disabilities or special needs. We are a distributed company, so we hire regardless of location, as long as you are willing to have significant hours overlap with one of the Americas time zones.

ClassDojo takes a number of factors into consideration when determining compensation, including geographic location, experience, and skillset. Salary ranges (United States):

CA, WA, NY, NJ, CT states: $128,000 - $170,000 (USD)
All other states in the US: $109,000 - $144,500 (USD)

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